Office Planning

Office Planning is a method to design and organize your office layout effectively. When done well, office planning can improve workflow, increase employee communication and enhance your overall work environment.

Office Planning Floor Plan
  • Outline your office planning objectives
  • Determine your office needs
  • Get to work creating your office layout

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So, what is the best way to get started with an office planning project? Whether you are updating your office layout, organizing an office relocation or setting up an office space for the first time, embarking on an office planning project can seem like a daunting task. Without a doubt, office planning can be challenging. However, the benefits of creating a well-planned office layout will far outweigh the problems that can be caused by not doing so.

In fact, the design and layout of your workspace can influence productivity by up to 20%. With stakes that high, it’s worth investing time and effort in your office planning. Whether you will do the office planning yourself or with the help of professional, there some important considerations and planning tasks that you will want to get familiar with (or review) to get your project organized and off to a good start.

Below you will some good office planning advice, to help you get well on your way to creating a productive, efficient and pleasing office space.

Outline Your Office Planning Objectives

Starting an office planning project? Before you get into different types of office styles or swayed by the latest office design trends you will want to establish your objectives and know what your office planning needs are. Whether you are going to do your office planning yourself or you are planning on working with an office planning professional, you will want to do this first.

The first step in any office planning project is to get clear on what your objectives are. Sample objectives include:

  • Reduce operation costs
  • Encourage more employee interaction
  • Stimulate creativity
  • Enhance productivity
  • Support cultural changey
  • Reduce environmental impact
  • Promote employee wellbeing
  • Attract and retain staff
  • Support growth

Good office planning is all about problem-solving. Your office planning objectives may just be one of these, all these, or none of these at all. What matters, is that is that you are clear on what it is. Take some time to identify what your objectives are. Write them down, get input from your employees and fine tune them. Your office planning efforts will be more successful if you are clear on what you want to achieve and your list of objectives will help you stay on track.


Determine Your Needs

The next step is to outline what the functional needs of your office are. These are the various functions that need to take place in your office space. An office function can be a task or group of tasks performed by a department, team or individual. For example, reception is a type of office support function. Your reception may involve one person or small team, and it has specific needs to be effective. What are these? Another example of an office function is meetings. What kind of meetings occur in your office? Are they one-on-one meetings, large meetings or both? Do they involve outside clients or consultants too? These are the types of questions you will want to ask yourself, as well as those you work with, in order define your office planning needs.

Why do this? It’s simple. Each of your office functions needs a “home” or space in your office. In order to determine the best location, you need to know what your office functions are and how they work. These are your needs and knowing them is the best way to start your office planning project.

In addition, you will want to look at the number of employees and the projected growth. Will you have space for everyone? Do people eat lunch at the office, and is there space for everyone to eat at the same time, or could you solve it by employees eating in shifts? What about the kitchen facilities?

Make a project plan and outline your prioritized needs. This makes it easier when you are looking at your budget as well.

Set Your Budget

Don’t forget to set up a budget for your office design. Are you going all-in and hiring a consultant, or are you doing the work yourself as a low-cost initiative? Will you buy design furniture pieces, or will you order furniture online?
If you are moving, remember that movers are usually quite expensive, but hiring them can be cost-effective as it forces the employees to move on a given day.
Creating a floor plan with labels can help in an efficient move. Combine a labeled floor plan with labeled boxes, and you can keep your moving budget to a minimum.


Have Fun!

Finally, have fun! An office re-design is a fun project. It can really revitalize a company’s moral. Try to involve the employees when possible. Look for office ideas online and create several different floor plan options and let the employees vote for which one they like best. And when the move is over, don’t forget to have a little celebration.

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